International Council of Onomastic Sciences

International Council

of Onomastic Sciences

Contents/Contenu/Inhalt

Minutes of the meeting of the Board, Tallinn (Estonia), 4-5 April 2008……….…….3

Procès-verbal du meeting du Bureau. Tallinn-Estonie, 4-5 avril 2008………….…...10

Protokol l des Treffens des Direktoriums, Tallinn, Estland, 4-5 April 2008................17

Appendices: Treasurer’s report.........................................................25

Secretary’s report.........................................................26

Membership matters: (a) Voting rights; (b) nominations to the Board of Directors by

31 July; (c) Further election information ( important/wichtig )...…...27

Affiliation to ICOS…………………………………………………………………..31

Call for papers: Urban toponymy……………………………………………………32

(34 pp.)

ICOS-23

York University, Toronto, Canada, 17-22 August 2008

Second circular

See http://icos2008.yorku.ca/

Helpful hints from the organizers:

1) If you are coming to York University from the airport , please consult the information about this on our website. It is best to take a taxi.

2) Money exchange . It is easiest to change money while at the airport. If you have a card that will work in a automated money dispensing machine in North America, you will find some of these machines. There are also money exchange booths that exchange most currencies. Banks in the neighbourhood of York University will exchange money, but probably will only do so for currencies such as Euro, British Pound or American Dollar and they will only do so during banking hours.

3) If you reserve a hotel room while at York University, please be aware that the hotels are not within easy walking distance. They are about five minutes by car and about half an hour or more on foot. So, you will probably need to use a taxi each time. Hotel accommodation is fine for people who are driving to the conference or for those who are renting a car.

4) Just a reminder to register for the conference using the website ( http://icos2008.yorku.ca ).

Minutes of the meeting of the Board of Directors of ICOS held at the Institute of Estonian Language,

Tallinn, Estonia, 4-5 April 2008

Present

Maria Giovanna Arcamone (President), Donatella Bremer, Dunja Brozović Rončević, Richard Coates, Sheila Embleton, Adrian Koopman, Julia Kuhn (from 1200 on 4 April), Katharina Leibring, Peeter Päll, Martina Pitz, Karina van Dalen-Oskam; (by invitation) Doreen Gerritzen as Editor of ONOMA.

Apologies for absence

Milan Harvalík.

Preliminaries

1. The agenda as previously circulated was agreed, and the Secretary was tasked with producing the minutes.

2. Apologies for absence due to illness were received from Vice-President Milan Harvalík, to whom the Board expressed its good wishes.

3. General announcements

Notices of future conferences were presented, specifically:

• Catalan Onomastics Society, Alghero, Sardinia, Italy, May 2008;

• French Society of Onomastics, Arras, France, October 2008;

• Names in the Economy, Amsterdam, Netherlands, June 2009, see http://www.meertens.knaw.nl/nite/ ;

• the next in a sequence of Names and Identities conferences, combined with Southern Africa Names Society, Pietermaritzburg, South Africa, July 2009;

• the Onomastics section of the Germanistengesellschaft, Warsaw, Poland, 30.7.-7.8. 2010: section 22 Interferenzonomastik, directed by Wolfgang Haubrichs, Martina Pitz and Maria Giovanna Arcamone. Papers may be submitted as of now to the following address: w.haubrichs@mx.uni-saarland.de

Full details of these conferences will appear in a Newsletter in due course.

National reports on onomastic activities during the previous year were presented by Donatella Bremer (Italy), Julia Kuhn (Austria) and Katharina Leibring (Sweden). These and others will appear in a Newsletter in due course.

The Board noted with regret the deaths of ICOS members Kelsie B. Harder, Marja Viljamaa-Laakso and Giovan Battista Pellegrini.

Minutes for ratification

4. Meeting of 30-31 March 2007

The minutes of the Board meeting held in Dubrovnik, Croatia, 30-31 March 2007, previously circulated, and publicized in Newsletter 14 (December 2007), were ratified.

5. Matters arising

• Points 5 and 11: It was decided to offer Professor Carlo Mastrelli the chance to comment on the report of the Terminology Group before its final publication.

• Point 25: The letter to Professor Bawa referred to had been sent.

• Point 27: A meeting of the Bibliography Group had taken place as planned on 3 April 2008.

Officers’ reports

6. President’s report

• The President reported on the publication status of the Proceedings of ICOS-22. (See point 15.)

• She also reported on correspondence with Emili Casanova (Valencia) about ICOS-24, which is taken up elsewhere in these Minutes (point 17).

• She also reported on her efforts to gain new members for ICOS at conferences which she had attended. The Board agreed that a flyer should be produced which Board members could distribute at such events. [Action: RC]

• In the subsequent discussion about membership, the Secretary’s earlier suggestion [Prague, March 2004] of affiliated status for other organizations was raised again. This was intended to enable information about or from ICOS to be mailed (electronically or postally) to members of these other organizations. The Secretary undertook to consider how this might be achieved taking into account the legal requirement for organizations to respect the confidentiality of their members’ addresses. [Action: RC]

7. Treasurer’s report

The report of the Treasurer (see Appendix) was received.

In discussion of the report, it was decided to extend the deadline for renewing membership of ICOS to 30 April 2008, to allow extra time to those intending to stand for election to the Board, to those intending to propose candidates, and to those wishing to qualify for the cheaper (members’) registration fee for ICOS-23. The Secretary was to mail ICOS members accordingly. [Action: RC] (See also points 16 and 19 (2).)

8. Secretary’s report

The report of the Secretary (see Appendix) was received.

9. Report of the Bibliography Group

The Chair of the Bibliography Group, Dunja Brozović Rončević, asked the Secretary of the Bibliography Group, Doreen Gerritzen, to report on the meeting of the Group in Tallinn on April 3. Dr Gerritzen reported that the meeting started with a presentation of the current state of the bibliographical system being developed by the Huygens Instituut in The Netherlands which ICOS will be able to use for its own online bibliography. This presentation was given by Karina van Dalen-Oskam, who told the group that progress with the master system had been slow, but there was now a high probability that the ICOS application would soon be able to go live. There followed a training session for Board members who will eventually be designated Editors of the Bibliography, and future improvements to the system were outlined. Passwords were distributed to the Editors so that they could begin entering material.

It was decided to make adjustments to the keyword system, essentially to bring it into line with the outcome of the Terminology Group’s work. There will be some 50-100 keywords for classifying entries. [Action: RC]

Karina van Dalen described the hierarchical system of editorial responsibility for the Bibliography, consisting of the Administrator (herself), the Editors (members of the Board and others who might be designated by the Administrator) and Volunteers under the direction of the Editors. Editors would be able to make and amend entries without restriction (subject to moderation by the Administrator), whilst Volunteers would be permitted to amend only their own entries.

The possibility was raised of establishing a network of collaborators* organized by country (rather than by language area). A list of possible collaborators had been created several years ago, but the Board decided that it was necessary, in view of the long delay, to check that those who had originally offered to help were still able and willing to do so. [Action: DG]

There was discussion about what should appear on the homepage of the Bibliography. It was decided that this material should include (1) guidance on copyright issues for contributors intending to upload material into the Bibliography, and (2) a list of all contributors. It was decided after discussion that use of the fields for keywords and an English translation of the title of each entry would not be obligatory, but recommended.

Dr van Dalen announced that there would be a session at ICOS-23 for the training of collaborators (as defined above*), and that she would produce an instruction leaflet.

10. Report of the Terminology Group

In the absence of VP Harvalík, Richard Coates conveyed to the Board Dr Harvalík’s view that the provisional document circulated to Board members in 2007 should stand as the final product of the Group’s work, because no modifications had been proposed. The Board accepted this proposal, subject to offering an opportunity to comment to Prof. Carlo Mastrelli, who had offered assistance [action: RC], and to Prof. Staffan Nyström, convenor of the Terminology Group of UNGEGN [action: MH]. The Board asked also that the introductory material of the document should be modified to explain that the terminology of literary onomastics would be included in the next phase of development. The Board also wished for two proposed lemmata to be omitted, and for one example to be changed [action: RC/MH]. On completion of these actions, and subject to final scrutiny by the President, the Report will be placed on the web-site.

11. Report of the Editorial Board of ONOMA

The Editor of ONOMA, acting for the Chair of the Editorial Board, reported on current progress with ONOMA 40-44. The appearance of vol. 40 (about literary onomastics, guest editors Grant Smith and Friedhelm Debus) is imminent. Vol. 41 (name theory, Richard Coates) has been delayed, and it will be worked on simultaneously with vol. 42 (urban toponymy, Staffan Nyström). An executive decision will be taken about which should appear first when both are nearing completion. Work on volumes 43 (commercial names, Antje Zilg, Angelika Bergien and Ludger Kremer) and 44 (African onomastics, Adrian Koopman) has begun.

Topics for volumes 45 (2010) and 46 (2011) were decided after discussion. 45 will concern the history of onomastics (Maria Giovanna Arcamone and Martina Pitz), and 46 will be about names and minorities (Dunja Brozović Rončević).

A standard for article length of approximately 25000 characters was set, and a standard for volume size of approximately 250 pages. For every article the author should give some keywords in the language of the article and in English.

The visibility of ONOMA was discussed. The Board regarded it as essential that ONOMA should meet currently accepted norms of quality control. It is currently rated as a class B journal in the ERIH classification system, and the Board supported the aspiration that it should be raised to class A. To that end, an international advisory panel / comité scientifique would be appointed, the process being directed by the Editor, and further consideration would be given in due course to the planned content of the volumes (thematic/ regional/ open). Further matters relevant to the international status of ONOMA will be discussed at the next meeting of the Editorial Board in Toronto.

12. Report of the Membership Committee

The business under this heading was dealt with as sub-points 3. and 4. of the President’s report (point 6 above).

13. Membership of ICOS and availability of the membership list

The Board reaffirmed that it would not be the policy of ICOS to sell its membership list to commercial organizations, but it reserved the right to make it available in a carefully controlled fashion to parties with a genuine academic interest in the work of ICOS.

The Board decided to set up an historical database of ICOS members. The Treasurer had in her keep annual databases since 2002, and would send these to Dunja Brozović Rončević for merging into a single entity. The resultant archive is in principle to be kept and maintained by the Secretary.

14. ICOS web matters

The Board decided that it was time to redesign the web-site. The role of the Assistant Secretary will in the future include that of Web Officer, and the person elected should therefore have the appropriate competence.

15. Proceedings of ICOS-22

The President reported that volume 3 is published, that volume 1 is ready for publication, and the pdfs of the remaining volumes (2, 4, 5) are in existence. It is expected that all volumes will be published by the time of ICOS-23.

16. ICOS-23

VP Embleton reported that the abstracts deadline had been extended, and the organizing committee (Wolf Ahrens, André Lapierre, Grant Smith and herself, with other readers co-opted) were minded to continue accepting suitable ones. 203 had been received by 3 April, with a good distribution across topics. The proceedings will be edited by Drs Embleton, Ahrens and Lapierre. She predicted that attendance at Congress would be about 300.

A grant had been applied for from the Federal Government of Canada, and a subsidy had been obtained from York University. There would be some sponsored events, though sponsors were in some cases still being sought. The web-site was being regularly updated, and intending participants should register early for accommodation.

There was discussion of support for bona fide students. It was decided that ICOS would pay the registration fee of all such students.

17. ICOS-24

An offer to stage ICOS-24 at Barcelona, Catalonia, Spain, had been received from Prof. Emili Casanova (Valencia University). The Board requires, as for previous Congresses, that a complete fully costed business plan should be submitted before it can recommend accepting the offer. The plan submitted for ICOS-23 was held up as a good model, and Prof. Casanova would receive a copy of this to help in the development of the Barcelona bid. [Action: RC]

18. Arrangements for elections to the Board of Directors at ICOS-23

At the General Assembly taking place at ICOS-23, the following Board members will either come to the end of their terms of office or will not stand again: the President, VP Harvalík, the Secretary, the Treasurer, the Assistant Secretary, Dunja Brozović Rončević, Peeter Päll and Donatella Bremer. The six executive and the six non-executive posts will all be contested, and the current Board members Julia Kuhn, Adrian Koopman and Katharina Leibring have indicated their willingness to stand for another term. Nomination forms (with instructions for payment of the membership fee) will be sent out shortly to all members of ICOS, who are reminded that all candidates and all their nominators must be fully paid up members on 30 April 2008. [Action: RC] Candidates should be aware that they should have access to funds enabling them to travel to Board meetings, since ICOS does not in general offer financial support for this. Nominations should be sent to the Secretary by 31 July 2008.).

The Board determined that elections should take place for each post, i.e. that even where there is only one candidate, members should have the opportunity to vote against. The candidate with the highest number of votes will be elected (i.e. there will be no redistributed votes). Candidates for the executive posts will automatically be entered as candidates for the non-executive posts. The elections for executive posts will be held first, and successful candidates will be removed from the list of candidates for the non-executive posts. Candidates will have the opportunity to give a two-minute oral presentation (maximum) about themselves.

Practical arrangements for conducting the election were discussed. York University offers the facility of electronic voting, and this will be used. Proxy voting under the normal ICOS rules will be allowed: a member may deliver a maximum of three proxy votes for fully paid-up members. [Action: RC to design a proxy voting form] Non-members will be excluded from the voting hall for the duration of the General Assembly, including the elections.

A time and place will be fixed for the new Board to meet before the end of Congress.

Closing matters

19. Any other business

(1) Dr Cyril Hromník

A complaint had been received from Dr Hromník about the non-publication of a paper of his by the Scientific Committee of ICOS-21. The Board took the view that the Scientific Committee had consulted an unusually large number of referees before coming to its decision, and that the procedure adopted had been fair. In any case, publication of papers of Congresses was by long-standing convention a matter for the Congress organizers and it was not for the Board of Directors to intervene.

(2) Financial planning for 2008

The Treasurer reported the following likely expenditure during 2008:

• at least one volume of ONOMA

• student registration fees for ICOS-23

• audit of the accounts

• a sum for migrating and redesigning the web-site

• inputting entries into the online Bibliography (decision on actual disbursements to be made by an appointee or appointees of the Board since the Treasurer will have a conflict of interest)

The Board estimated the following costs in euros:

• ONOMA 4000

• Bank costs 600

• Organizational costs 200

• Students’ registration Toronto: 2000

• Web-design and web migration: 2000

  • • • (total: 8800 euros)

The Board decided to review the situation at its meeting in Toronto.

(3) Thanks to Peeter Päll

The Board thanked Peeter Päll for his excellent practical and social arrangements for the meeting.

20. Date and time of the next Board of Directors’ meeting

Hotel, Executive Learning Centre, York University, Toronto, Canada, 1600 EDST, 17 August 2008.

Richard Coates

Secretary

15 April 2008

Compte-rendu de la réunion du bureau de l’ICOS à l’Institut d’étude de la langue estonienne, Tallinn, Estonie, 4-5 avril 2008

1. Présents

Maria Giovanna Arcamone (Présidente), Donatella Bremer, Dunja Brozović Rončević, Richard Coates, Sheila Embleton, Adrian Koopman, Julia Kuhn (à partir de 12 heures le 4.4.), Katharina Leibring, Peeter Päll, Martina Pitz, Karina van Dalen-Oskam, (sur invitation) Doreen Gerritzen en tant que directrice de publication de la revue ONOMA.

Excusé:

Milan Harvalík.

2. Remarques préliminaires

1. L’ordre du jour est accepté dans la version préalablement distribuée ; le secrétaire se charge du compte-rendu.

2. Le vice-président Milan Harvalík a malheureusement dû renoncer à sa participation à cette réunion pour raison de santé, et le bureau lui adresse tous ses vœux de prompt rétablissement.

3. Annonces générales

Diverses circulaires et appels à communications concernant des colloques à venir ont été présentés. Il s’agit notamment des événements suivants :

• Société d’Onomastique catalane, Alghero, Sardaigne (Italie), mai 2008

• Société d’Onomastique Française, Arras, France, octobre 2008

• Onomastique et économie, Amsterdam, Pays Bas, juin 2009, cf .: http://www.meertens.knaw.nl/nite

• La prochaine d’une série de colloques sur le thème « Noms et identités » organisés en collaboration avec la Société d’Onomastique sud-africaine, Pietmaritzburg, Afrique du Sud, juillet 2009

• La section onomastique du prochain congrès de l’Association internationale des germanistes à Varsovie, Pologne, 30.7.-7.8. 2010 (section n° 22 portant sur le thème « Interferenzonomastik », section dirigée par Wolfgang Haubrichs en collaboration avec Martina Pitz et Maria Giovanna Arcamone. Des propositions peuvent être soumises dès maintenant à l’adresse suivante : w.haubrichs@mx.uni-saarland.de ).

Des informations plus complètes sur ces manifestations seront distribuées ultérieurement dans une Newsletter.

Des rapports nationaux d’activités onomastiques durant l’année 2007 sont présentés par Donatella Bremer (Italie), Julia Kuhn (Autriche) et Katharina Leibring (Suède). Ces rapports, ainsi que d’autres à venir, seront publiés dans une Newsletter.

C’est avec regret que le bureau a pris connaissance du décès des membres suivants: Kelsie B. Harder, Marja Viljamaa-Laakse et Giovan Battista Pellegrini.

Adoption de comptes-rendus

4. Réunion du bureau des 30-31 mars 2007

Le compte rendu de cette réunion qui s’était tenue à Dubrovnik (Croatie), distribué dans la Newsletter n°14 (décembre 2007), est adopté.

5. Questions à débattre

• Point 5 et 11 : on décide d’accorder au professeur Carlo Mastrelli, qui en avait fait la demande, la possibilité de commenter le rapport du groupe terminologique avant la distribution définitive de ce papier.

• Point 25 : la lettre mentionnée, dont le destinataire est le professeur Bawa, a été envoyée.

• Point 27 : la réunion du groupe bibliographique a eu lieu comme prévu le 3 avril 2008.

Rapports de membres du bureau

6. Rapport de la présidente

• La présidente informe le bureau de l’état des travaux concernant la publication des actes du 22 e congrès de l’ICOS ( cf . point 15).

• Elle mentionne un échange de courrier avec le professeur Emili Casanova (Valence) concernant ICOS 24. Cette question sera abordée au point 17 de ce compte rendu.

• Elle précise également qu’elle a fait tout son possible pour trouver de nouveaux membres en profitant de sa participation à divers colloques. Le bureau réaffirme la nécessité de confectionner un petit prospectus qui pourrait être distribué à telle occasion [réalisation : RC].

• Dans la discussion suivante, la proposition formulée par le secrétaire lors d’une précédente réunion, visant à inviter d’autres sociétés savantes à s’affilier à ICOS afin de pouvoir échanger avec ces sociétés, par courrier électronique ou postal, toute information utile aux onomasticiens, ce qui permettrait de renforcer nos moyens publicitaires, est abordée de nouveau. Le secrétaire propose d’étudier toutes les possibilités légales permettant de voir aboutir ce projet, en tenant compte d’éventuelles réticences à communiquer ces informations, dont certaines pourraient être considérées comme confidentielles [réalisation : RC].

7. Rapport de la trésorière

Le rapport de la trésorière, joint en annexe, est présenté et discuté. On décide de reporter au 30 avril 2008 la date à laquelle d’éventuels candidats à l’élection du bureau, ainsi que ceux qui souhaiteraient supporter leur candidature, devront avoir renouvelé leur adhésion et s’être acquitté de leur cotisation annuelle. Le secrétaire informera les membres par courrier électronique de cette décision [réalisation : RC, cf . aussi point 16 et 19.2].

8. Rapport du secrétaire

Le rapport du secrétaire, joint en annexe, est présenté et discuté.

9. Rapport du groupe de travail sur la bibliographie

La responsable de ce groupe, Dunja Brozović Rončević, demande à la secrétaire du groupe, Doreen Gerritzen, de rendre compte de la séance de travail du 3 avril 2008 à Tallinn. Mme Gerritzen précise que la rencontre débuta par une présentation de Karina van Dalen-Oskam sur l’avancement des travaux concernant le système bibliographique actuellement en cours d’élaboration au Huygens Instituut aux Pays Bas. ICOS pourra recourir à ce système pour sa bibliographie en ligne. La mise en place des préalables techniques ne progresse malheureusement qu’assez lentement ; il est néanmoins à espérer que le masque mis à la disposition d’ICOS sera bientôt fonctionnel. Tout en mettant l’accent sur les améliorations prévues, elle invita ensuite différents membres du bureau susceptibles de s’impliquer à l’avenir dans l’édition de cette bibliographie, à tester le système. Des mots de passe furent distribués pour que ces personnes puissent commencer à entrer des données bibliographiques.

Il a ensuite été décidé d’améliorer un peu le système des vedettes-matières, notamment dans l’optique des les harmoniser et de les mettre en conformité avec les résultats du groupe terminologique. 50 à 100 vedettes-matières sont provisoirement retenues [réalisation : RC].

Karina van Dalen décrit ensuite le mode d’accès à la bibliographie en ligne, soumis à certaines restrictions. Elle-même sera l’administratrice de cette banque de donnée alimentée par différents éditeurs (des membres du bureau ainsi que d’autres personnes désignées par l’administratrice) et une série de volontaires. Les éditeurs seront autorisés à entrer et à modifier des données sans restrictions, alors que les volontaires ne pourront modifier que les données qu’ils ont eux-même fournies. La possibilité de créer un réseau de collaborateurs par pays ou, éventuellement, par aire linguistique est discutée. On rappelle qu’une liste d’éventuels collaborateurs avait été établie à cet effet il y a quelques années ; compte tenu du temps écoulé depuis la première inscription de ces personnes sur cette liste, on décide de contacter de nouveau les intéressés afin de s’assurer qu’ils sont toujours prêts à contribuer à l’élaboration de cette bibliographie [réalisation : RC].

Le question de savoir sous quelle forme la bibliographie doit être présentée sur l’internet est abordée. On décide d’y faire figurer, premièrement, une notice concernant le droit de reproduction à l’attention des personnes souhaitant y entrer des données. Par ailleurs, on propose d’y faire apparaître la liste complète de tous les collaborateurs. Tous les collaborateurs seront vivement encouragés, sans pour autant les y obliger, à traduire les titres saisis en langue anglaise et à remplir la rubrique « vedettes-matières ».

Mme van Dalen annonce ensuite qu’elle prévoit d’organiser une séance test pour les collaborateurs définis plus haut lors du XXIII e congrès de l’ICOS à Toronto ; elle se chargera de préparer une petite notice à cet effet.

10. Rapport du groupe de travail sur la terminologie onomastique

En raison de l’absence du vice-président Harvalík, Richard Coates informe le bureau de la position adoptée par M. Harvalík, qui considère le document provisoire présenté au bureau en 2007 comme étant le résultat final du travail de ce groupe, dans la mesure où aucune proposition de modification n’a été exprimée. Le bureau accepte cette proposition, tout en concédant au professeur Carlo Mastrelli, qui avait proposé son aide, de soumettre ce texte à un commentaire détaillé [réalisation : RC]. On sollicitera aussi l’avi

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