Guidelines for ICOS Congress bidders

The ICOS Board of Directors considers only bids that the secretary of ICOS receives before the 31st May of the year in which a General Assembly takes place.

⇒ Bids for the 25 ICOS Congress in 2014 have to be submitted on 31 May 2011 at the latest.

 

Please make sure that your bid contains the following information:

 

1) Name, address and institutional affiliation of the person responsible for the bid

⇒ If there is more than one individual or institution involved, it still needs to be clear which single individual and institution is responsible, and to which subsequent correspondence will be addressed.

 

2) Place in which the Congress is to be held

3) Period in which the Congress could be held

⇒ Preferentially, ICOS Congresses should be held at the end of August, but other periods of the year can also be considered.

4) Thematic orientation of the Congress

5) Background, motivation and relevance of the bid

6) Institutes, associations engaged in the organization of the Congress

7) Availiabilty of lecture halls, classrooms, residence rooms etc.

8) Approximate costs for participants (estimated conference fee, travel, food and housing costs, etc.)

9) Possible financial contributions for the organizers (Universities, foundations, national agencies etc.)  

⇒ Please note that ICOS does not make a financial contribution to the organization of the Congress itself. It is up to the local organizers to guarantee sufficient financial resources.

⇒ Please also note that ICOS does not cover the costs for the publication of the Congress Proceedings. It is up to the local organizers to guarantee sufficient financial resources

 

10) Conference planning timeline

Published on 29 June 2009

Sheila Embleton,  President of ICOS

Elwys De Stefani, Secretary