Instructions for authors

Publication Ethics and Malpractice Statement

Onoma, the journal of the International Council of Onomastic Sciences, is a double blind peer-reviewed publication which advocates the observation of standards of ethical behaviour generally expected of such scientific works. All the parties involved in the process (publisher, editors, peer reviewers, and authors) must make sure to be in agreement with the principles below.

1. The publisher ensures the best practice in the publication of the journal and provides the editor with the technical, procedural and legal support for the optimal outcome.

2. The editors of the journal are responsible for:

- providing authors with updated publication guidelines and ensuring they are observed in the papers accepted for publication;
- coordinating the peer-review process based exclusively on academic criteria (quality, originality, accuracy, knowledge of literature in the field) and ensuring its proper development, unhindered by any conflict of interests;
- deciding which of the papers submitted for publication in the journal should actually be published. The editors shall take into consideration the results of the double blind peer-review process upon making such decisions;
- protecting the confidentiality of all materials submitted for publication and of all communications with reviewers, as well as the anonymity of the referees and of the authors;
- safeguarding the ethical and scientific standards of the journal by publishing apologies when necessary and corrections/retractions when errors are found.

3. The peer-review process is fair and unbiased. It is conducted by two independent, anonymous reviewers, who should not have any conflict of interests as regards the paper, the authors and/or funding institutions. The referees should express their views clearly with supporting arguments, focusing on several aspects (terminology usage, work originality, language accuracy and bibliography relevance), making potential suggestions and providing an overall evaluation of the paper reviewed:

a) the article should be published;
b) the article can be published after changes that address the review comments, but no new review is required;
c) the article can be published after significant changes that address the review comments, as verified by a new round of peer review;
d) the article should not be published.

If necessary, the editors shall seek additional opinions. The General Editor’s decision is final.
Reviewers must preserve the confidentiality of the papers refereed and they are not allowed to contact the authors directly without permission from the editor. If reviewers believe they recognise the authors of the manuscripts, they should inform the editors and establish whether it is appropriate to proceed with the review.

4. Authors should ensure that they have written entirely original works. Upon employing works by others, authors must make sure that the works in question have been appropriately referenced/quoted and permission has been obtained where necessary, even in the case of information obtained in private conversation, correspondence or discussion with third parties. Authors must provide proper acknowledgment to any institution or other body or person that funded their research.
Plagiarism in all its forms constitutes unethical behaviour and is unacceptable. Other actions denoting unethical behaviour include making fraudulent or inaccurate statements, submitting the same manuscript to more than one publication simultaneously, submitting for consideration a paper that has already been published or has been approved for publication elsewhere.
When authors discover a significant error or inaccuracy in their own published work, it is their obligation to notify the editors. Authors shall cooperate with the editors to retract or correct the paper if deemed necessary by the editors.

Copyright and licence policy

- Onoma is currently published online as an open-access journal, in agreement with the practices of the Committee on Publication Ethics (https://publicationethics.org/).
- No fee is charged for the submission, processing or publication of the articles. At the same time, the authors are not entitled to any royalty deriving from the marketing of the paper by the journal owner (ICOS).
- Copyright for the content of the material (including abstract, bibliographic references, tables, figures, appendixes, and any other related data) is retained by the authors, as well as by the co-authors and contributors credited.
- Upon submitting a manuscript, the corresponding author must have received the permission from all co-authors and contributors to submit the material on their behalf. The corresponding author will call to the attention of all co-authors and contributors of the said material that they must observe the provisions of the present copyright and license policy.
- Authors may reproduce the content of the material published solely with the consent of the journal and indicating the complete original reference, including the names of all the authors of the manuscript (be they co-authors or contributors), the title of the journal, volume number, year of publication, page range, and DOI.
- By submitting the material for publication, the authors grant the journal owner the exclusive right to prepare, publish, disseminate, exhibit, promote, reproduce, license and sublicense printed and electronic copies of the material (including abstract, bibliographic references, tables, figures, appendixes, and any other related data), via the Internet or by any other means.
- All materials in the journal may be read, quoted and distributed for non-commercial purposes, regardless of medium and format, as long as the authors and the journal are appropriately acknowledged.

Conflict of interests policy

- Although no formal declaration of conflict of interests is generally required, authors must accompany their work by an explicit declaration of conflicting interests if, upon submission, they are aware that such is the situation. Editors and peer reviewers handling the materials shall observe the same obligations.
- All materials submitted for publication shall be subjected to a fair and unbiased peer-review process.

Data protection policy

- In agreement with the General Data Protection Regulation (GDPR), all data provided by editors, authors, and reviewers (names, e-mail addresses, institutional affiliation) shall be used for scholarly purposes alone. The journal shall only publish authors’ names and institutional affiliation(s), whereas e-mail addresses will be disclosed only with the authors’ consent. For further details, please see the Ethics and malpractice statement (LINK) on this website.

Style guidelines

See Word document attached: Onoma style sheet (updated January 2019).

Manuscript submission procedure

- To submit a manuscript, authors can use the form on this website (https://icosweb.net/drupal/onoma) or they can send the material via e-mail (Editor-in-Chief).

- Authors must submit their contributions in .doc or .docx format. Each contribution will include two distinct files, with specific names and contents:

1) Title page: title of the paper (in the language of the manuscript), authors’ title and name, affiliation, postal address, e-mail address, abstract and 3-5 keywords (in all the three official languages of ICOS and Onoma: English, French, and German; each abstract should comprise about 150 words). Please note that abstracts and keywords should only be sent for research reports and articles, whereas reviews for books or scientific events will not require these components;

2) Main document, in one of the official languages of ICOS (English, French, German), without any indication of the authors’ identity and including the manuscript itself, which must end with bibliographical references and acknowledgements (if applicable).

- If writing in English, please use British spelling and typographical conventions.
- Before submitting a manuscript, non-native speakers must have their contributions checked by a native speaker or ensure similar level of competence by other means.

Peer review

- Manuscripts are reviewed by two independent, anonymous reviewers, chosen by the editors, in compliance with the principles of the Ethics and malpractice statement (LINK HERE) on this website.
- The review process may take up to 2 months. After receiving the referees’ opinions, the editors will inform the authors about the decision made in relation to their submission, which may be accepted for publication without any changes, accepted for publication upon revision, or rejected altogether.
- The editors will send the authors the comments and suggestions made by the reviewers for the revisions of manuscripts accepted for publication. In general, the authors must return the revised paper within 3 weeks, but an extension of this deadline may be granted if more thorough revision is necessary. In both cases, the revised paper will subsequently be re-evaluated by the editors and reviewers. If it is accepted, the manuscript is subjected to final editing procedures and resent to the authors in .pdf format, who must give their consent before the actual publication of the paper.
- If a manuscript is rejected during any stage of the reviewing process, the editors will inform the authors about the reasons underlying this decision. Authors are free to submit rejected manuscripts for publication elsewhere.

Submission checklist

Authors submitting a manuscript must make sure they meet the following principles:
- the paper is an original work, not previously published nor submitted for publication elsewhere;
- the manuscript is submitted as two separate .doc or .docx files, i.e., Title page and Main document (see Manuscript submission procedure);
- the text observes the formatting guidelines of the journal (see Style guidelines).